We have to write a lot of emails these days
we receive a lot of emails we send a lot of
emails how effectively do we write emails it's very very important as a professional
because I personally think that what you are or how you are as a person definitely reflects in your writing
5 tips to write an effective email!!
Number #1 "Subject Line"
the first one says subject line let's see if I have written something like this emergency okay(please read urgently) what I think is
an emergency or maybe what I think is urgent it's not necessary that you also think it's urgent
OR
if I have to say something like say important (please read it's important) but how am I supposed to understand that what I think is
important is also important to you of course not this is absolutely wrong because nobody
is going to look at your email
if this is your subject line because he will he
or she would think that he has more important work to do and he would not want to read this email instead of announcing in your subject line that the content of your message is so
important why don't you write an information subject line when I say informated I mean you could write something like maybe emergency
all meetings for tomorrow are rescheduled and trust me he or she who is looking at the subject line is definitely going to open this email you know why because if you say all meetings for tomorrow are rescheduled he would have definitely planned his day tomorrow according to the meetings which are lined up so your subject line in an email is very very important for the reader or for you
to ensure that your email goes read and
not unread
Number #2"Keep The Message Focused"
Many people who hate to read land the
messages not only messages whether it's a short text or maybe an email it's very boring
for them for some people of course they
definitely are the people who do not even like
to read books so they do not like to read email
to read books so they do not like to read emails long emails
will help you with few tips here like I say introductory add an introductory line okay let's say you your meeting or your email is about the person not receiving his mail on time or
you are in a customer service and the person's the delivery of a product has not happened and you always ensure that
you write an introductory line the second one that I would suggest is
always number use numbering it is very
easy when you use numbers or bullets for
the person or the reader to understand the points and to read them through correctly
Number #3 "Caps"
it's mandatory in fact to use caps were ever
required and small wherever required if you write in all caps it's definitely gonna look like you don't know how to write so always keep your caps and small only focused or related to where they're supposed to be keep them limited to where they're supposed to be and over
Number #4 "Short Message"
Always ensure that your messages are short
writing paragraphs when you write in paragraphs it's very very easy for a person to read through it correctly and to read every line like I told you people don't write to like to
read a lot of long messages and some people hate reading trust me I know some people who just hate reading for those
kind of people and of course for everybody
your message if you want your email to look good always write in paragraphs
Number #5"Avoid Bulky Attachments"
I would suggest that you keep an attachment maybe to a 2 MB or a 3 MB usually what happens is when you send bulk emails I mean bulky attachments on your emails or along with your emails there are many chances of
them to go into spam or say it eventually goes into a junk and you don't even realize that your reader has not received that email which of course is very bad or instead what you could do is you could always paste a link which
helps them to download that attachment
and read it for themselves which by that way you know that your email has reached
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